Businesses send, receive and process millions of documents every day in a multitude of forms, shapes and sizes. From claims, invoices and payments to surveys, vouchers and general correspondence, document management systems keep a business running.
Ineffective document management can be a breeding ground for business risks, leading to loss of revenue, poor decision-making and rising operational costs. Many companies are examining their traditional ways of doing business as a result of the shift toward electronic document processing.
This shift from paper documents to electronic documents improves access to information. An electronic document is easier to find, review and share. To optimize a business process, paper documents must be digitized at the earliest possible stage ? for simple data and backfile conversions to complete mailroom processing of all types of documents.
Companies that handle various types of correspondence require an inbound mail processing system with standardized methods. An optimized system can receive high volumes of mail and convert it into a digital format at the very first step. The mail is opened, scanned and automatically classified for processing. The electronic file can then be archived and distributed to the appropriate resource or business application.
A customized document management system can accommodate unique business needs, meet peak processing requirements and provide effective management and reporting through dashboard tools and specific audit functionalities.
By adopting a digital inbound mail processing system, companies can gain:
- Substantial facility savings
- Reduced mail processing and distribution costs
- Faster distribution of data
- Automatic responses to resolve customer questions.
Source: http://www.banctecbpo.com/2013/01/how-to-improve-your-document-management-system-by-going-digital/
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